An opportunity has arisen at our Retford office to work within our busy Administration Team as a Receptionist/Administrator. The right candidate will either be a confident Administrator, working front of house at our Head Office, providing a full reception service and administrative support to the company, ready to hit the ground running. Alternatively, we would also consider an Apprentice or recently qualified apprentice for this position. We are offering a level 3 apprenticeship in Business Administration with full training.
What do Fairfield’s do?
From our Head Office in Retford, and across customer Fairfields provide Control and Automation solutions across a wide range of sectors using electrical, electronic and programmable systems. Projects include flood defence schemes, moving bridges, industrial or pharmaceutical plants, leisure rides such as roller coasters.
In this role you will be supporting the Administration Team and Engineers in the smooth running of the non-engineering functions of the business, providing a reception service, ordering goods through the procurement process and processing timesheet and absence data. Full training will be provided. This is an office-based position.
The Role
Key Purpose: Providing a full reception service and administrative support to the company
Key responsibilities include, but are not limited to:
- Administration: Providing support and assistance to the Admin Team to ensure the smooth running of the Administration function.
- Reception: Providing a reception/front of house services including; answering and directing phone calls and emails; dealing with post and deliveries; organising couriers, meeting and greeting visitors, setting up meetings and organising lunches/refreshments, travel bookings, car hire requests
- Procurement: be able to enter orders, batch purchase invoices and match/enter delivery notes, process supplier statements onto the job costing system (full training will be given).
- Manage employee time and absence data: collating and entering timesheet and absence data for all staff, including entering expenses, holiday requests, sickness recording and banked time.
- Office Supplies: Maintaining stationary and PPE supplies, replenishing stock as and when required through the online ordering portal.
- Reports: Produce reports and data on request from the Job Costing system to enable the Engineers and Management Team to analyse data, jobs and trends.
- Ad Hoc Requests: Providing ad hoc administration requests and tasks as and when required in a timely manner, including printing, producing reports, entering data, scanning, filing and archiving.
The Candidate
You will be:
- Confident and customer facing with good communication skills
- Highly organised and able to manage multiple tasks and ability to learn and put into practice new skills
- Proficient in MS Office, particularly Excel with good numerical skills
- Attention to detail, able to work to a high degree of accuracy
- Knowledge of Sage Accounting and a Job Costing system preferred (training will be given)
- Full driving licence preferred
- Office hours are either 8:00am to 4:00pm or 8:30am to 4:30pm (37.5 hours per week)
Apprentice Entry Requirements
- To be accepted onto an Apprenticeship, you will need to have a grade C/4 in Maths and English.
- You will attend college/training once per week on day release.
- You will be working towards a Level 3 Business Administration Apprenticeship Standard over 18 months.
WE WILL NOT ACCEPT APPLICATIONS FROM RECRUITMENT AGENCIES
To apply, please email your CV and a covering letter detailing why you would be the ideal candidate for this role and your salary expectations to HR@Fairfields.co.uk before the closing date of 27th April 2025.
For Apprentice applications, please apply via the Find an Apprenticeship service, vacancy reference VAC1000315320